Market Deeping Town Council

Present: Councillor Ms M Tray (Chairman) Councillor B Tokens
Councillor Mrs P Redshaw Councillor W Lester
Councillor R Howard Councillor P Cosham
Councillor R Stephenson Councillor Miss X Collins
Councillor R Bell

105. Chairman’s Welcome
Cllr Ms Tray welcomed everyone to the meeting. As there were no questions raised at the public
session, Councillors resolved to move on to Council business.

106. Apologies for Absence and Declarations of Interest
Apologies were noted from Cllrs Broughton, Edwards, and Miss Reed. There was 1 Declaration of Interest made:

• Cllr Ms Tray - personal interest - a personal expense claim - item No 121

107. Minutes of meetings held on 14th October and 2nd November 2009
The Council resolved by unanimous vote that the minutes of the meeting held on 14th October 2009 were a true and accurate record, and resolved by majority vote (8 in favour, 1 abstention) that the minutes of the meeting held on the 2nd November 2009 were a true and correct record (Cllr Lester did not vote as he had not been present at that meeting). The minutes were signed accordingly.

108. Matters arising from last meeting that are not listed on this agenda

• Cllr Mrs Redshaw advised that she had given a list of items to Cllr Robinson for discussion about
development in Market Deeping

109. Committee Reports

(a) Planning - The following plans for November 2009 were discussed with comments suggested by the planning committee as follows:

Reference No.	Name	Proposal	Decision and Comments
S09/2361/HSH	Mr & Mrs P Darnes	Erection of first floor extension over existing garage 14 Curlew Walk, Deeping St James HOUSEHOLDER DEVELOPMENT	The application was reviewed by the committee in advance of the planning meeting to meet SKDC deadline. No objections raised by MDTC
S09/2251/HSH	Mr J Orford	Erection of two storey rear extension, monopitch roof over utility and w.c. and internal alterations 16, Meadow Road, Market Deeping, HOUSEHOLDER DEVELOPMENT	The application was reviewed by the committee in advance of the planning meeting to meet SKDC deadline. No objections raised by MDTC
S09/2269/HSH	Mr S McNicol	Erection of single storey rear extension to dwelling 41, Meadway, Market Deeping, HOUSEHOLDER DEVELOPMENT	The application was reviewed by the committee in advance of the planning meeting to meet SKDC deadline. No objections raised by MDTC
S09/2255/HSH	G S Robinson (Builders) Ltd	Erection of two storey rear extension to dwelling 21, Stamford Road, Market Deeping HOUSEHOLDER DEVELOPMENT	The application was reviewed by the committee in advance of the planning meeting to meet SKDC deadline. No objections raised by MDTC.
S09/2383/HSH	Mr N Bingham	Erection of rear facing conservatory to join existing 2 The Avenue, Market Deeping HOUSEHOLDER DEVELOPMENT	No objections raised by MDTC
S09/2472/HSH	Mr Hansen	Erection of two storey extension to front of dwelling 34, Chestnut Way, Market Deeping HOUSEHOLDER DEVELOPMENT	No objections raised by MDTC.
S09/2505/FULL	Mr M Reece	Installation of glazed entrance lobby and relocation of trolley bays and signage stands Tesco Stores, Godsey Lane, Market Deeping FULL PLANNING PERMISSION	No objections raised by MDTC
S09/2579/HSH	Mr & Mrs Tomlinson	Erection of conservatory to rear of Dwelling 11 Petworth Close, Market Deeping HOUSEHOLDER DEVELOPMENT	No objections raised by MDTC.

The following results for November 2009 were noted:

Reference Number	Name and Address	Decision made
S09/1929/FULL	The Deepings Practice Erection of rear extension comprising of 4 consulting rooms The Deepings Practice, Godsey Lane, Market Deeping	Permission granted – no objections were raised by MDTC
S09/2084/OUT	Mr A Wilmot Erection of detached bungalow – outline 2, Meadow Road, Market Deeping	Permission refused. MDTC raised various objections, see plans September 09
S09/1961/FULL	Mr Z Dungarwalla Conversion of roofspace into two bed-sits 88 Church Street, Market Deeping	Permission refused. No objections were raised to the visual look, however should the private parking arrangements stop, parking would become a big issue and would create a huge problem at this site, which is now very congested, concerns were also raised over alternative escape in the event of a fire.
S09/1782/HSH	Mrs Jayne Reed Erection of detached annexe 10 Nightingales, Market Deeping	Permission granted. – no objections were raised by MDTC

The Council resolved to accept the recommendations from the Planning Committee by majority vote 8 in favour, with 1 abstention. Cllr Howard, having reference to SKDC’s probity in planning, took no part in the discussion of planning matters nor did he register a vote.

110. Reports from County and District Councillors.
There were no reports from County or District Councillors.

111. Correspondence

Correspondence Full Council – 11th November 2009
No	Received from	Date Received	Subject	Full Council Response
1	Italia in Piazza	20/10/09	Italian Market details	Unanimous support for the market to be in town. Contact details for LCC and SKDC to be sent to ‘Italia in Piazza’ for them to apply for necessary permissions
2	Personnel & Advice Sol.	28/10/09	Employment Law Newsletter – Autumn 2009	Noted
3	LCC	28/10/09	Minerals and Waste Core strategy - consultation	Noted
4	Personnel & Advice Sol	30/10/09	Invitation to half day seminar on new developments affecting employment law - 1 space available	Cllr Cosham to attend
5	SKDC	03/11/09	Maintenance of Closed Church Yards within SKDC area (SKDC maintain St Guthlac’s churchyard, not MDTC)	Noted
6	Deepings School	13/10/09	Design Quality Indicator for Deepings School	Noted
7	Pinder’s Circus	09/11/09	Request to use JE Field in March 2010 for their circus to visit	Unanimous approval. Rent to be £350.
8	Lincs Police	10/11/09	Deepings Neighbourhood Police Team Area Update (next mtg is 11/01/10, Joan Wake Close, 7pm	Noted

112. Formation of a Personnel Committee
Members resolved unanimously that the Personnel Committee should be restricted to 6 members; the Chair and Vice Chair of the Council, and 4 other Councillors. Members also resolved that the Chair of the Committee would be an elected chair. It was agreed that Councillors would be given the opportunity to become a member of the committee before the next Full Council meeting, and that a meeting of the group of interested members should be held before the next Full Council to draft up terms of reference for the new committee and all agreed that this meeting should take place on the 2nd of December. Members were reminded that if more than 4 members wished to join the committee, a vote would be have to be held at the next Full Council meeting.

113. Formation of a working group to review all council policies and to work towards Quality Status (including review from recent LALC training session)
Cllrs Lester, Bell, Ms Tray, Cosham, Tokens and Howard agreed to form a working group to review all council policies. They agreed that the group’s first meeting would be held at the end of January 2010.

114. Consideration of recommendations from Planning Committee for future meetings/reports to Full Council
Cllr Mrs Redshaw presented the Planning Committee’s recommendations for new delegated powers and processes:-

• All committee members would be consulted on planning applications (electronically) that required a response to SKDC before the next available planning meeting, as this had been trialed 4 times since the last meeting and had worked successfully
• The Committee’s current delegated powers which allow it to respond to Planning applications in the month of August, without having to refer them to Full Council first, should now be extended to allow the Committee to respond every month to applications, on behalf of the Council, without first referring them to Full Council
• All other correspondence would be referred back to Full Council meetings as a Committee Report for the following month, unless timescales dictated differently in which case a separate agenda item would be listed for the Full Council meeting Full Council resolved by majority vote (8 in favour, 1 abstention) to accept the new delegated powers for the Planning Committee. Cllr Howard, having reference to SKDC’s probity in planning, abstained from
the vote.

115. Councillors’ Annual Review of Interests
Members were encouraged to review their Register of Interests and those who required new forms were to inform the Clerk accordingly.

116. Review of Access to Cllrs’ information in the Public Domain
Members discussed whether it was appropriate for personal addresses and e-mail details to be displayed outside the Town Hall. Members agreed that the information was already contained on the website and so saw no reason why the same details shouldn’t be on display outside the Town Hall. All members were reminded that they had a choice as to what personal information they put into the public domain.

117. Report from an extraordinary meeting of Full Council held 2nd November 2009
Members were advised that to date there had been over 40 enquiries for the Assistant Town Clerk vacancy. The Interview Panel members requested to receive copies of all application forms prior to a panel meeting on the 18th of November, when they would short list candidates and set interview dates.

118. Report from Public Consultation meeting for the Precept 2010/2011
Councillors were pleased to note the comments of support received from those members of the Public who had attended the Precept Consultation meeting. Members acknowledged that the precept Reserves would be reduced to reflect the extra salary requirements for the new assistant town clerk position, and this would be done in order to keep the overall precept figures the same. It was agreed that the final precept 2010/11 figures would be confirmed at the December meeting of Full Council.

119. Future events: Closing of the Remembrance Gardens (15th Nov), Christmas Market (29th Nov), Festival of Christmas Trees (14th – 22nd Dec), Carols by the Christmas Tree (22nd Dec)

• Members resolved by unanimous vote to have a Lincolnshire Flag permanently flown on the flagpole at Riverside Gardens. Cllrs Mrs Redshaw and Howard offered to make donations towards the cost of the flag.
• Members received a full update on the Christmas Market plans from the Assistant Town Clerk, and were reminded of a final preparation meeting to be held on the 18th of November.
• Members were reminded that the Carols by the Christmas Tree would commence at 7pm.

120. Mayor’s Diary
Cllr Ms Tray confirmed that she had attended the following events:-

15th Oct – Age Concern (Market Deeping) Nostalgia Night
23rd Oct – Grantham Charity Variety Show
28th Oct – Open Evening at Market Deeping Army Cadets
30th Oct – Opening of the BMX Track
1st Nov – Opening of Remembrance Gardens, Market Deeping
3rd Nov – Eventus Project meeting at the Business Club
5th Nov – 50 years celebrations at Callows’ shop, Market Deeping
7th Nov – Market Deeping Scouts and Guides Fireworks display
8th Nov – Remembrance Service, St Guthlac’s Church, Market Deeping
9th Nov – Deepings Arts public meeting
11th Nov – Observation of the two minutes silence for Armistice Day, Remembrance Gardens

121. Accounts to be paid.
The Council resolved by majority vote (8 in favour, 1 abstention) to pay all accounts as detailed below.
Cllr Ms Tray did not register a vote as she had made personal declaration of interest in relation to a claim made under this agenda item. The income list was also noted.

Expenditure up to and including 11th November 2009

Date Received	Details	Gross cost	Net Cost
15/10/2009	Espo (x 2 invoices)	124.11	107.93
15/10/2009	DWT - xmas mkt stage	973.95	873.00
15/10/2009	EMiB - certificate prints	5.00	5.00
19/10/2009	CWG ltd	25.25	21.96
26/10/2009	Russell Fire - Annual Insp.	125.55	109.17
26/10/2009	Hope Education - Playscheme	11.16	9.50
26/10/2009	Lincs Police Authority	2008.98	2008.98
26/10/2009	Rose Plant Hire	97.75	85.00
28/10/2009	Spacemaster - Bus shelter refurb	2127.50	1850.00
28/10/2009	Star Fireworks (Remb. Maroons)	92.00	80.00
02/11/2009	Castle Cleaners	120.75	105.00
02/11/2009	SLCC - course fees	109.25	95.00
04/11/2009	Infotec UK Ltd -photocopying	131.34	114.21
04/11/2009	Festive Lighting - xmas lights	8769.95	7625.78
04/11/2009	Home Choose carpets	138.00	117.30
04/11/2009	Marketplace - xmas mkt ad	154.10	134.00
05/11/2009	Branch Bros	9.78	8.50
05/11/2009	Cllr Ms Tray - mayor's exp	155.40	155.40
05/11/2009	Deepings Practice - medical Reference	41.50	41.50
05/11/2009	Shell UK Ltd (direct debit payment)	70.01	60.88
To be issued	Personnel Advice & Solutions (Standing Order)	115.00	100.00
To be issued	Monthly Salaries - Nov(direct debit payments)	4462.14	4462.14
To be issued	HMRC Tax/NI - Nov(direct debit payments)	1124.55	1124.55
To be issued	LCC Pension Fund - Nov	878.93	878.93
To be issued	Mrs C Brent - int. audit fees	120.00	120.00
To be issued	Petty Cash Float (inc xmas mkt fees)	300.00	300.00
09/11/2009	Contact Cleaning Services	15.00	15.00
10/11/2009	The Deepings Comm. Trust	36.00	36.00
10/11/2009	Rose Plant Hire	97.75	85.00
10/11/2009	E-on - Town Hall - Direct Debit payment	125.94	119.94
10/11/2009	Eon - Park Keepers store - Direct Debit	86.36	82.25
10/11/2009	E-on - Feeder Pillar - Direct Debit payment	58.15	55.38
10/11/2009	Royal British Legion - Piper	40.00	40.00
10/11/2009	KDP Media - xmas mkt	350.00	350.00
11/11/2009	A&M Print Ltd - vacancy adverts	89.70	78.00
11/11/2009	B&R Fabrication - repairs to JE Field fencing	149.50	130.00
11/11/2009	Ray Linge Market Stalls - xmas market	747.50	650.00
Totals:		£24,087.85	£22,235.30

Payments received up to 11/11/09

Date Received	Details	Amount
15/10/2009	Gray's Fair - rent for JE Field	750.00
15/10/2009	VAT Refund (jul-sept 09)	6222.07
19/10/2009	1 x dig only - HADWIN	50.00
19/10/2009	1 x interment only - PELL	92.50
22/10/2009	1 x burial + 1 x res - WEBB	350.00
10/11/2009	15 x stalls @£20 + 11 x pitches @£15 xmas mkt	465.00
10/11/2009	1 x burial - YOUNG	175.00
Totals:		£8,104.57

122. Matters arising from the Open Session

• Members resolved to write to LCC and SKDC to ask whether they would consider a weekly market being hosted on the Market Place, after a local businessman had expressed his concerns that the current (private chartered) weekly market did not encourage people to visit the town or utilise the market fully as it is held mid-week and in the Co-op car park which is away from view
of the main street in the Town.
• The Chair of Highways agreed to raise the recent requests from members of the public over the lack of pedestrian crossings along Godsey Lane at the next Highways Committee meeting (30th Nov).

123. Request for leave of absence from the Council
Council resolved unanimously to close the meeting to members of the press and public in accordance with the Public Bodies (Admission to Meetings) Act 1960 as the item may be prejudiced to the public interest. Members discussed a request from Cllr Edwards for a 6 month leave of absence from the Town Council, and resolved unanimously to grant the request accordingly.

124. Any other business that the Chairman by reason of special circumstances deems urgent.
None.

There being no other business the meeting closed at 9.30pm, with the next meeting schedule for Wednesday 9th December 2009 at 7.30pm.